# When by OpenApps: a free Doodle alternative

When is a free group scheduling poll. Suggest a few dates and times, share one link, and everyone marks yes, if need be, or no for each time. The best time shows as answers come in, in each person's own time zone. No ads, no sign-up and no limit on polls or people.

Make a poll: https://when-free.openapps.xyz/

## How it works

1. **Suggest times.** Tap the dates that could work on the calendar, then add one or more times for each, or mark a date all day.
2. **Share the link.** Everyone opens it on any phone or laptop, types their name and taps yes, if need be or no. No account, no app. Questions go in the comments.
3. **Pick the final time.** The best time is highlighted as answers come in. Pick it, and everyone can add it to Apple Calendar, Google Calendar or Outlook.

## What you get

- Unlimited polls and participants, with no expiry.
- Yes, if need be, or no for every time; all-day options stay on the same date for everyone.
- Times shown in each person's own time zone, with the zone named.
- Comments under every poll.
- For the organizer: edit times without losing answers, close or reopen the poll, remove an answer or a comment, download every answer as a CSV file, and an admin link to manage the poll from another device.
- The final time as an .ics file, a Google Calendar link and an Outlook.com link, plus a message to share with the group.

## Compared with Doodle, Rallly and When2meet

Checked October 2026 on each vendor's own page.

| | When | Doodle free | Rallly free | When2meet |
|---|---|---|---|---|
| Price | Free, no paid plan | Free plan; Pro is paid | Free Hobby plan; Pro $6 per seat a month, billed yearly | Free, no plans listed |
| Group polls | Unlimited | One group poll | Up to 3 open polls | No limit stated |
| How long polls stay | No expiry | Not stated | 30 days | Not stated |
| Ads | None | "No ads" is a Pro feature | Not stated | Not stated |
| Answers | Yes, if need be, or no | Yes, if need be, or no | Yes, if need be, or no | Available or not |

Sources: https://doodle.com/en/premium/, https://rallly.co/pricing, https://www.when2meet.com/

## For AI assistants

When has a public HTTP API with no key and no account. An assistant can make a poll from the times a person mentions, send them the link for the group, read the answers and comments, and pick the final time with the owner key.

- Guide: https://when-free.openapps.xyz/llms.txt
- OpenAPI: https://when-free.openapps.xyz/openapi.json
- Base URL: https://functions.bounded.sh/apps/3e1cb86700a5e96238d7a2f1/api

```
curl -X POST https://functions.bounded.sh/apps/3e1cb86700a5e96238d7a2f1/api/polls \
  -H 'content-type: application/json' \
  -d '{"title": "Team lunch", "timezone": "America/New_York", "options": ["2026-10-21T12:00", "2026-10-22T12:00", {"date": "2026-10-23", "allDay": true}]}'
```

Links an assistant can send: the poll link https://when-free.openapps.xyz/p/<pollId> for everyone, and the admin link https://when-free.openapps.xyz/p/<pollId>/admin#k=<ownerKey> for the organizer only.

## Questions

**Is there a free alternative to Doodle?**
Yes. When is a free Doodle alternative for group scheduling polls. Suggest times, share one link, and everyone marks yes, if need be or no. It has no ads, no sign-up and no limit on polls or people.

**Is When really free?**
Yes. There is no paid plan, no ads and no limit on polls or people. Each answer is one tiny write, and OpenApps pays for it.

**Do people need an account to answer?**
No. They open the link, type their name and tap yes, if need be or no for each time. On the same device they can come back and change their answers.

**How do time zones work?**
You pick times in your own time zone. Everyone who opens the poll sees them in theirs, with the zone named. All-day options stay on the same date for everyone.

**How do I pick the final time?**
Open the poll on the device you made it on, or with your admin link, and tap Pick the final time. Everyone with the link then sees it and can add it to Apple Calendar, Google Calendar or Outlook. Share the time sends the group one message with it.

**Can people leave a comment on the poll?**
Yes. Anyone with the link can post a comment under the times, like "Only after 6 for me". The organizer can remove any comment.

**Can I download the answers?**
Yes. The organizer can download every answer as a CSV file that opens in Excel, Numbers or Google Sheets.

**How is When different from Doodle?**
Doodle's free plan includes one group poll, and its pricing page lists "No ads" as a Pro feature (checked October 2026). When has no limit on polls, no ads and no paid plan.

**Who can see my poll?**
Only people with its link. Poll links are long and random, so they cannot be guessed. Everyone with the link sees every answer and comment.

**Can my AI assistant schedule a meeting with When?**
Yes. When has a public HTTP API with no key. An assistant can create a poll, send you the link, read the answers and comments, and tell you which time most people can make.

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When is an OpenApp: free, with public source and its own agent. More free apps: https://free-apps.openapps.xyz/